With advanced print pooling and smart print management, Managed Print Solutions (MPS) is considered as a comprehensive modality to boost printing efficiency and reduce carbon emission as well as operational expenses to a tune of 20-30%. Most of the organizations prefer to outsource printing services for the numerous advantages of MPS with reduced TCO. With updated technology and smart print infrastructure, MPS has retained its popularity for its convenience, rationality, productivity and efficiency while enhancing the printing infrastructure.

For successful execution of MPS, organizations are using software and tools to enhance productivity and improve accountability. MPS not only help organizations to reduce overall print costs, but also boost efficiency of the printing environment with an integrated workflow and better document risk management. The users can collect real-time data from printing devices and study them for optimizing the resources and manage users with simple web-based interface. With all these advantages the strategy for print management can be made effective and produce refined results with smarter printing pooling and management.

With efficient MPS software printing in any organization can be tuned towards automation with industry specific demands for efficient resource utilization and electronic work-process management. This enables simplified management of end-to-end workflow integration into a single fully-customizable and completely automated solution that is easy to monitor and manage.

How MPS software can help you?
Efficient MPS software can help you in many ways for strategic and smarter management of printing in your organization. It helps you in:

  • Smart notification to users for toner swap: To enhance efficiency and reduce downtime, one has to constantly monitor the use of toners and output of the printers in a large organization. MPS software can help you in prompting for toner replacement through print report or email while automating the toner-level monitoring.
  • Automatic Toner Ordering: Smart MPS software can monitor the toner levels in cartridges and automatically places order for toner replacement to the MPS solution provider with its chip-level monitoring. You need not worry about time-lags for ordering toner cartridges and don’t have to wait for supplier with a replacement toner cartridge.
  • Customized Device Alert: The MPS software can help users to receive customized alerts on the printer about basic device information, print quality, print usages along with name of authorized persons and number of prints, etc.
  • Calculation of True Cost of Ownership: TCO is estimated as the value of a product based on various factors, performance and features. MPS software helps you to do all these calculations automatically in order to strategize and reduce cost of printing.
  • Collection of real-time data: An efficient MPS software can help you with real-time device logs with detailed information about the printer usages, such as, total page prints, user-level statistics, document name, time of printing and workstation information along with many other statistics to help you in easy monitoring.

Sanctum Technologies offers you free print environment audit for any workplace and office infrastructure. Ask us for a free audit today!

Sanctum MPS used following software tools for effective managed print solutions:

  • MYQ

And many more…


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Sanctum Technologies Pvt. Ltd is a total hardware, network and software solutions provider. At the hub of its business is its computer services and technical support center led by the team of highly qualified professionals. In 2000, Sanctum Technology Pvt.

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